The Secretariat is responsible for allocating chairs to sessions and for running the debates, including procedural motions and compositing. They sit near the chair, and may not vote.
The debating procedure is as follows:
1. A proposing speech for the motion
2. Debates on any amendments to the main motion, which follow the procedure in 1, 3, 4, 5 and 6.
3. An equally timed opposing speech against the motion
4. Further debate at the chair’s discretion until the debate is balanced
5. Parts procedure
6. A vote. If the chair deems that there is a clear majority, they may declare the motion passed or fallen. If the chair cannot call the vote, the vote must be counted by the Secretariat, who may ask for assistance from members of the NC.
The parts procedure is as follows:
– Any conference attendee may call for parts by specifying them in writing to the chair
– The parts may be to REMOVE or PASS any part of any motion or amendment
– The chair shall call one timed speech in favour of the parts (property of their proposer) and one equally timed speech against. They may call more if the debate is contentious and there is time.
Procedural motions are as follows
1. A challenge to the chair’s ruling on a vote: if this passes a revote on the motion or amendment will be held without further debate.
2. A call for a revote on any given amendment or motion: if this passes a revote on the motion or amendment will be held without further debate.
3. A call for a recount on any given amendment or motion: if this passes a count will take place again.
4. A call for more speeches on any given amendment or motion: if this passes, another round of speeches will be held. (The chair may also accept this motion without a vote).
5. No confidence in the Chair: if this passes, a new Chair will be elected from the floor by show of hands.
6. A call for a suspension of procedural motions: if this passes, no procedural motions may be proposed other than motion 8.
7. A call for a change in the agenda: if this passes, the agenda will be amended accordingly.
8. A reinstatement of procedural motions: if this passes, the outcome of motion 6 is reversed.
Procedural motions take precedence over the debating procedure. They can be proposed by any conference attendee. In the case of motion 5, the Chair will vacate, and the debate will be chaired by a member of the Secretariat.
Elections at conference
The following elections shall take place at conference:
- Elections for the National Committee
- Elections in autonomous caucuses
The Secretariat have responsibility for co-ordinating non-autonomous elections at conference, and appointing a Returning Officer or returning Officers. Returning Officers have responsibility for running and announcing elections at conference, and may not run for election themselves.
The elections for non-autonomous elections shall be held as follows:
– Candidates must nominate themselves by a set deadline
– Candidates running for the same position shall be given the same allocated hustings length
– The voting system shall be Single Transferable Vote
– If a gender quota system is in place, ballots will be counted regardless of it in the first instance. The lowest ordinarily elected non-quota candidates will then be excluded from the count, and candidates on the quota promoted, until the quota has been satisfied.
Liberation, section and regional caucuses shall hold elections for their positions as follows:
– Elections must be held at every conference. (Caucuses may also hold additional elections at training caucuses if they vote to do so).
– Elections shall be run by an appointee of the caucus.
– Candidates shall make elections speeches, and have equal time allocated
– Elections may be approved by show of hands if any position is uncontested; if not, Alternative Vote must be used